![]() On the Documents and Accounting Window, select the desired Proposal for the Project and click the Cash Receipt button which will display the New Cash Receipt Window.Įnter the amount of the Deposit into the Amount field. If your Client has accepted a Proposal and sent a Deposit Check for the Items on the Proposal, you will enter the funds as a Deposit against the Proposal. An Information Node for the Retainer will also be displayed, showing the total amount of the Retainer, the portion of the Retainer that has been used on Client Invoices, and the available amount of the Retainer for future Invoices. ![]() After the Retainer has been entered, it will appear directly beneath the Project on the Documents and Accounting window, displaying the Receipt Date, Amount, Client's Check Number, and Transaction Description. Finally, click OK to save the new Retainer. "Tag" the Retainer by clicking in the Pay Tag column on the Client Deposits / Retainers Grid. Click the OK button on the Edit Cash Receipt Window to return to the New Cash Receipt Window. On the Edit Cash Receipt Payment Window, enter the Amount of the Retainer and, optionally, a Transaction Description. Click the Edit button to the right of the Client Deposits / Retainers Grid. The Receipt Date defaults to the current date, but can be changed, and represents the date the receipt will appear in the Checkbook. For more information, see Recording Receipts into the Un-Deposited Funds Account and Processing Deposit Slips. If the Payment Type you have selected is not configured using the Requires a deposit to be made (goes to un-deposited funds) option, you can record a Deposit Slip Number (Deposit Slip No.) which will default to the Payment Type Name. The Amount field should always contain the total amount received from the Client! Select the appropriate Payment Type and enter the Client's Check Number (Check No.), if desired. Select the Project for which you wish to record the Retainer and click the Cash Receipt button which will display the New Cash Receipt Window.Įnter the amount of the Retainer into the Amount field. If you would like to record a Retainer for the Project, as you will with all Cash Receipts, you first go to the Documents and Accounting Window. In other words, the Deposit "ties" the money directly to the desired Items. ![]() Conversely, when a Deposit on a Proposal is recorded, the funds are allocated to each Item on the Proposal, based upon their requested Deposit Amount, and cannot be used for other Items. Retainers can be manually utilized when the Client is invoiced. Once connected, you can send estimates, invoices, and sync information with team members.Collecting a Deposit or Retainer From Your Clientĭesign Manager has two methods for recording preliminary or deposit funds from your Client: Deposits on Proposals or Retainers.Ī Retainer should be used when the funds from the Client are not yet dedicated to any particular merchandise.
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